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1990-05-05
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THE ORDER PRO version 2.0
Thank you for trying THE ORDER PRO. We think you will find
this program very useful for automating your order-taking
business.
SYSTEM REQUIREMENTS: 512K ram and a hard drive
* ALL DATA FILES ARE 100% dBASE COMPATIBLE
*** IMPORTANT ***
Due to the fact that this system uses many indexed files
concurrently, it is recommended that your CONFIG.SYS file
in your route directory read: FILES=40
BUFFERS=40
This will eliminate any "open index" errors. If you edit
your CONFIG.SYS file, remember to re-boot afterwards. If
by some chance you run into an "open index" error, that is
no problem, simply go to the SET-UP menu and select REBUILD
INDEXES. This is rare, but we thought you should know.
TO INSTALL THIS PROGRAM
Remember the following commands must be typed in exactly as
shown.
To create a new directory on your hard drive named OP2:
C:\ (enter)
MKDIR OP2 (enter)
With this program disk in drive A type in:
A:\ (enter)
COPY *.* C:\OP2 (enter)
After all files are copied to your new directory type in:
C:\ (enter)
CD\OP2 (enter)
GO (enter)
Now your program should be automatically decompressing itself,
when finished, type in:
START (enter)
Now you are ready to start automating your business!
(1)
GETTING STARTED
First you must run SETUP / UTILITIES from the Main Menu
where you will use options;
#1 BUILD INDEX FILES
#3 SYSTEM SETUP
During SYSTEM SETUP you will be asked if your printer is
capable of printing IBM Characters, if you answer Y, your
invoices columns will be printed with lines & boxes, if
you answer N, your invoices columns will be printed with
dotted lines. You will also be asked "what percentage of
sales tax is charged by your state?", so the system will
know what to automatically add to non-tax-exempt orders.
Use the 80 character message field in SYSTEM SETUP to enter
the message that you would like printed at the bottom of
each invoice. Example: "Thank you for selecting Automated
Systems".
When initial setup is complete, go to INVENTORY MAINTENANCE
from the Main Menu where you will use option #1 ADD NEW ITEMS.
Enter your item numbers, item descriptions and other
information, (which will be later automatically extracted to
print invoices and reports).
INVENTORY MAINTENANCE
The inventory maintenance will automatically keep a running
total of your stock. As you enter orders, quantity will be
deducted from your inventory. As you delete orders, the
quantity will be re-added to your inventory. You may print
a report of your complete stock by item number at any time.
VENDOR MAINTENANCE will keep track of all of your vendors'
address information and has a 60 charactor field for comments,
which is good for keeping track of what you usually purchase
from each vendor. We have found this feature very helpful.
OPENING ACCOUNTS
To begin, go to ACCOUNT MAINTENANCE from the Main Menu, and
then ADD NEW ACCOUNTS from the sub-menu. Enter all customer
information (Account numbers may be alpha-numeric if desired).
When you enter a new account number, the system automatically
checks for duplicates and will not allow any two accounts to
have the same account number.
If you choose to offer discounts to certain customers, enter
the percentage of the discount where it says DISCOUNT. You
may leave this field blank for no discount, but if you enter
a discount percentage here, the system will allow that discount
percentage during the order-entry procedure. Answer Y to TAX
EXEMPT for out-of state, non-taxable customers or non-taxable
dealers who submit tax ID numbers, this option will stop the
tax amount from automatically adding on to the customer's orders.
(2)
ORDER ENTRY
Option #3 from the Main Menu is for adding, editing, deleting,
and displaying orders, as well as back order information and
printing invoices & packing slips.
To enter orders, go to ADD NEW ORDERS. When you enter the
customer's account number, all customer information will
appear on the screen, (if the account is on CREDIT HOLD, the
system will now alert you with a beep and a message) if all
customer information is correct, enter C to continue.
The system will automatically assign an invoice number to each
invoice, (starting with the number you entered in SETUP for
INVOICE STARTING NO.). Also, the system will automatically date
stamp each entry, so be sure your computer is displaying the
correct date & time. Enter the item numbers that the customer
is purchasing and the system will automatically extract the item
description and price, print it on the invoice and update your
inventory quantities at the same time. If you are not sure of
the item numbers to enter, press the F10 key for a scrolling
pick-list. If you are entering an order for a larger quantity
of an item number than you have in stock, the system will allow
this, but will add the exceeding amount ordered to B.O. (Back
Orders) on the invoice. You may view, edit, or print a "back-
order" report from the ORDER ENTRY menu at any time.
After entering all items to an order, when prompted for another
item type: QUIT (enter) You will now be prompted to enter
shipping charges (if any), "Don't forget the decimal!" (If you
enter 575 with no decimal, it will assume $575.00).
PRINTING INVOICES & PACKING SLIPS
From the ORDER ENTRY Menu, choose INVOICES AND PACKING SLIPS.
Make sure your printer is on-line. If you choose PRINT
INVOICES, you will be prompted for the INVOICE NUMBER. If you
are not sure of the number, press the F10 key for a pick-list.
If your company has its invoices custom printed, You may obtain
another version of this program from the author which will ONLY
print the actual data on the invoice, (without columns and
brackets etc.). You could then bring a sample of this (data only)
print-out to your printer so that he may design a custom invoice.
(3)
ACCOUNTS RECEIVABLES
A sale is not a sale until it has been posted. Before you can
post invoices to accounts, invoices must be printed. After
invoices are printed, select #1 from receivables menu. When you
post to accounts it will take the invoice amount, and post this
amount to the customer's account balance. Once an invoice is
posted, it can not be edited or deleted.
To credit accounts choose the CREDIT INVOICES option, you may
enter partial payments or payments in full. You may print a
report of all UNPAID INVOICES or print a report of all overdue
account balances by selecting AGING REPORT and entering the
number of days in which you allow terms. (Example: if terms are
net 30 days, simply enter 30)
If your business does not offer credit terms, you may simply
disregard the Accounts Receivable section of the program.
SALES TRACKING
This part of THE ORDER PRO can be a very valuable tool for
being in control and knowing what's going on at any time.
Whether you want to know if you are carrying any "dead weight"
in stock, or if your sales are up to par, a report is always
at your fingertips.
Option #1 RESET SALES TRACKING will ZERO-OUT all previous
sales on the SALES BY ITEM report.
Example: You want to know the quantities of each item number
sold in the first quarter of the coming year. On January 1st
you reset sales tracking, and on March 31st you print a SALES
BY ITEM REPORT. If any of the item numbers have a quantity
sold of "0" you may consider running a clearance special on
that item, after all, the storage space is costing your
company money. When you reset the sales tracking, this will
only affect the SALES BY ITEM report, it will not zero-out
any other reports.
Option #5 PRINT SALES BY SALESMAN can be helpful for tracing
orders to salesperson, figuring commissions, and knowing who
your best salespersons are.
Option #6 PRINT DETAIL SALES REPORT is extremely valuable for
reporting on your business financial status and also for tax
purposes. The system will prompt you for a starting date and
an ending date, and give you a complete printed report of all
sales entered between the two dates given. This report will
list every order by date, and show; Net Order Amount, Tax
Amount, Shipping Amount, Order Total, and Invoice Number. At
the end of the report, each column will be totaled.
(4)
MAILING LABELS
Mailing labels is another option from the Account Maintenance
Menu. Labels will be printed in zip code order to make bulk-
rate mailings a breeze.
This documentation file is just a summary to help get you
started, when you register your program, you will receive
a complete printed manual.
REGISTERED USERS
Registered users will receive a registered copy of this program,
with a personal serial number for 60 days of free technical
support, a complete printed manual. The registered version
will hold an unlimited number records, (only depending on hard
disk space available). The registration fee is $99.95.
If you have any questions concerning this program, or if you
need further assistance to get started, you may call:
Automated Systems (201) 812-1428
Thank you for trying THE ORDER PRO version 2.0.
(5)
##########################################################################
# #
# THE ORDER PRO version 2.0 Registration Form #
# #
##########################################################################
# #
# #
# Company Name _____________________________________________________ #
# #
# Last Name ____________________ First Name ________________________ #
# #
# Address __________________________________________________________ #
# #
# City _________________________ State _______ Zip _________________ #
# #
# Day Phone (______) ____________ Night Phone (______) ____________ #
# #
##########################################################################
# #
# Computer Type ____________________________________________________ #
# #
# Disk Size _____ 5.25" _____ 3.5" #
# #
# How did you first learn of this product? #
# #
# _____ Magazine _____ Newspaper _____ Exhibition _____ Review #
# #
# Name of distributer purchased from: ______________________________ #
# #
# Why did you choose THE ORDER PRO? (check all that apply) #
# #
# _____ Performance _____ Price _____ Quality _____ Reliability #
# #
# _____ Recommendation (other)____________________________________ #
# #
# Primary usage in: _____ Small business _____ Mid-size business #
# #
# _____ Home (other)___________________________ #
# #
##########################################################################
# #
# #
# _____ Enclosed is payment in check or money order for $99.95 #
# plus $3.50 S&H, Please ship my registered version promptly. #
# #
# _____ Please promptly ship my registered version C.O.D. at #
# $99.95 plus $3.50 S&H and $3.00 C.O.D. charges. #
# #
# I understand that I will receive a new registered users' version #
# of THE ORDER PRO as described in documentation, along with a #
# printed manual, and 60 days of free technical support. #
# #
##########################################################################
# #
# Send orders to: AUTOMATED SYSTEMS #
# P.O. BOX 503 #
# WEST PATERSON, NJ 07424 #
# #
# FOR FASTER SERVICE, YOU MAY PHONE-IN C.O.D. ORDERS: (201) 812-1428 #
# #
# Congratulations on automating your business! #
# Thank you for your support. #
##########################################################################
